Shortcuts, Tips, Tricks (Public)


Shortcuts & Modifier Key Guide

A collection of useful keyboard shortcuts that work across Windows, text editors, terminals, and file explorers.

Modifier keys are keys you hold while performing another action.
Common modifier keys include:

These shortcuts are designed to work in most text editors, terminals, browsers, and common applications.

Text Entry & Navigation

CTRL — Word-Level Navigation

Holding CTRL changes many actions from working on a single character to working on a whole word.

Shortcut Function
CTRL + Left / Right Move cursor one word at a time
CTRL + Backspace Delete the previous word
CTRL + Delete Delete the next word
CTRL + Up / Down Move cursor one paragraph at a time
CTRL + Home Move to the start of a document
CTRL + End Move to the end of a document
CTRL + Space Remove formatting from selected text
CTRL + Enter Insert page break (Word and similar editors)
CTRL + Click Highlight an entire sentence

SHIFT — Text Selection Modifier

SHIFT is commonly used to highlight text and modify existing commands.

Shortcut Function
SHIFT + Arrow Keys Highlight text
CTRL + SHIFT + V Paste text without formatting
SHIFT + Enter Insert a new line without submitting a form or creating extra spacing

Example: Useful in comment boxes or the Google search bar.

Fn Key Shortcuts

Some keyboards use the Fn key for navigation shortcuts.

Shortcut Function
Fn + Left Home
Fn + Right End
Fn + Up Page Up
Fn + Down Page Down

Tab Key

Shortcut Function
TAB Indent bullet point
SHIFT + TAB Remove one indent level

Mouse Shortcuts

Action Result
Double-click Highlight an entire word
Triple-click Highlight an entire sentence, paragraph, or field
Double-click + drag Highlight multiple words
Triple-click + drag Highlight multiple paragraphs
CTRL + Click + drag Highlight text sentence-by-sentence
Drag highlighted text Move highlighted text
Drag highlighted text to another app Copy text between programs

File Explorer Shortcuts

File Drag Actions

Shortcut Action
CTRL + Drag file Copy file
SHIFT + Drag file Move file
ALT + Drag file Create shortcut
CTRL + SHIFT + Drag Create shortcut

File Selection

Shortcut Action
CTRL + Click Select or deselect individual files
Drag selection box Select multiple files
CTRL + Drag selection Add files to selection
SHIFT + Drag selection Add files to selection

Navigation

Shortcut Action
Arrow Keys Move selection
CTRL + Arrow Keys Move active file without losing selection
Space (or CTRL + Space) Add file to selection

Browser & Tab Shortcuts

These shortcuts work in File Explorer, browsers, and many programs.

Shortcut Action
CTRL + T Open new tab
CTRL + W Close tab
CTRL + TAB Next tab
CTRL + SHIFT + TAB Previous tab
CTRL + N Open new window

CTRL + W also closes the current document in programs like Microsoft Word.

Process Control

Shortcut Action
CTRL + C Stop running process or script

Miscellaneous Windows Shortcuts

Shortcut Function
CTRL + ALT + TAB Window switcher that stays open
Win + SHIFT + S Open Snipping Tool
Win + P Open display projection menu
Win + ; Emoji & clipboard panel
CTRL + SHIFT + V Paste without formatting

Tips

These shortcuts help you:

The text navigation shortcuts (CTRL + arrows and CTRL + backspace) are some of the most powerful and widely supported shortcuts across applications.

Call Forwarding

How to Set Up Call Forwarding to Your Mobile

This guide provides a straightforward method for setting up call forwarding to your mobile device, ensuring you never miss important calls, even when away from your desk. It includes essential tips on customizing your call rules, such as adjusting ring times and preserving caller ID. By following these steps, you can enhance your communication efficiency and maintain professionalism during business hours. Whether you're new to call management or looking to optimize your setup, this guide is a valuable resource.

1. Hover over "Features" then Click "Call Rules"

2. Click "Create Call Rule Set"

3. Click "Rule Set Name"

4. Enter a Rule Set Name "Forward to Mobile"

Alert! The time frame you select controls when you receive calls. Ask yourself, do I need to answer after 5pm?

5. Click Rule Set Time Frame and Select "During Business Hours"

6. Click Save Call Rule Set"

Tip! Lets create the logic for the call rule set.

7. Click "Create Action"

8. Select "Call Cascade"

9. Enter the phone number where calls should be forwarded, hit enter.

If you answer external calls (all calls option from type of call), please give yourself more than 2 rings to answer while at your desk.

10. Change the number of rings before forwarding (2-3 works best if you sit at your desk)

11. Toggle "Preserve Caller ID" and "Acknowledge Call" to Yes

12. Click "Create Action"

13. Click "Send to Voicemail"

14. Change the number of times the phone rings before being sent to voicemail, 8 rings works wonders!

The order your call rules are listed, is the order they're actions are applied!

Stuck? Email IT@oxfordcompanies.com for assistance. Thank you!

15. Click "Back to Call Rules" Drag the new rule to the top of the list.

Add "BCC and From" fields to Outlook

How to Enable Bcc and From Fields in Outlook

Questions or comments? Send us an Email at IT@oxfordcompanies.com Thank you!

Learn how to customize your email composition window by adding the Bcc and From fields. This guide helps you manage your sender identity and maintain recipient privacy during your email workflow.

1. Click "New Email" to open a new message window.

2. Select the "Options" tab in the top ribbon.

3. Click "BCC" and "From" to enable these options.

Article created by Jeremy Romain

New Page

How To Set Up Automatic Replies In Outlook

Made by Jeremy Romain with Scribe

Learn how to configure out-of-office responses for both internal and external email recipients. This guide simplifies the process of managing your communication status to ensure your colleagues and clients are notified when you are away.

1. Click "File"

2. Click "Automatic Replies"

3. Select "Send automatic replies"

4. Click the "Outside My Organization" tab

5. Click "OK" to save and enable automatic replies

Made with Scribe